Operations × Automation × AI × Business Intelligence

I turn messy business processes into simple digital tools.

I design and build practical automation, dashboards and internal tools that replace repetitive manual work and follow-ups with simple, connected workflows, on tools you already use: WhatsApp, Google Sheets and Zoho.

Explore My Work → Let's Build Something

Today · 5 channels · 0 visibilityAfter · 1 connected workflow

XLSXsites_budget_v3_FINAL(2).xlsx

01FormValidated input, once

WHATSAPP"Is the car free at 4?" · 14 unread

02AutomationRules run instantly

EMAILRe: Re: Fwd: approval pending??

03ApprovalOne click, fully tracked

FOLLOW-UPCall accounts again re: bill #2231

04DashboardLive for everyone

CONFUSIONWhich sheet is the latest one?

05ResultDecisions on real data

copy → paste → copy MIS due tomorrow 12 missed calls Sheet locked by another user Who approved this? =VLOOKUP(#N/A)

Watch it get organised

The problem

Most businesses don't need another complicated system.

They need a simpler way to work.

What I build

From a problem on someone's desk to a decision on a dashboard.

Every tool follows the same path. The example on the right is a real one: about 400 property agreements that used to be drafted by hand.

Live example · Agreement automation

Selected work

Tools that are running inside a real business today.

Built for a luxury real estate and facilities management company operating across 40+ sites. Open any project to see the old process, the new one, and how it works.

01 / 08

Scroll or swipe →

Also built

Cleaning compliance dashboard · 40 sites, unit level
Homeowner app MIS screens · budget vs actual
CRM training handbook & service standard
Bank statement PDF → structured Excel
Duplicate detection rules for master data

Dashboards & apps

What the people using these tools actually see.

Recreated with sample data. The real dashboards stay with the teams that use them.

analytics / fleet-bookings

9:41PPM

Cluster 2 · Site 07Today's checks

4 of 6 done

DG set run test

WorkingPartialNot working

Photo added

Fire pump check

WorkingPartialNot working

Comment: pressure low, vendor called

STP inspection

WorkingPartialNot working

+ Add photo (required)

Submit checks

Supervisor app · maintenance checks

9:41MIS

Villa V-07 · Palm GroveBudget vs actual

82%used · FY 26-27

Manpower

Maintenance

Utilities

Shared

Plumbing repair₹18,500

Garden upkeep₹6,200

Homeowner app · live MIS

Before vs after

Same work. Different system.

Before

EXCELExpenses_Q2_merged_FINAL_v7.xlsx

WHATSAPP"Sir, please approve the plumber bill"
· seen 2 days ago

EMAILFwd: Fwd: Updated sheet (use this one)

MANUAL FOLLOW-UPRemind finance on Monday. Again.

COPY-PASTECtrl+C · Ctrl+V · 3 hrs every week

MULTIPLE FILES14 versions on 6 laptops

NO CENTRAL VISIBILITY"What's our spend this month?"
"Give me till Friday."

PAPERTop-sheet · 3 signatures pending

After

Structured form

New expense

Site · Palm Grove

Cost head · Plumbing

₹ 18,500 · bill attached

Automated workflow

Approval tracking

Submitted by siteDone

Manager approvalDone · 6 min

Finance processingIn queue

NotificationsSent

Central database

One record

Sites40+

Units400+

VersionAlways latest

Real-time dashboard

Budget vs actual · by month

BudgetActualOver budget

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Keep scrolling to switch to After, or drag the handleChasing · Copy-paste · Waiting → Form · Workflow · Dashboard

Implementation log

Numbers from live projects, not marketing.

750+

Internal vehicle bookings handled

Vehicle booking system · initial rollout

40+

Sites running on one facilities platform

Facilities management system

400+

Units with live budget and expense MIS

Facilities management system

200+

Employees working in the platform

Facilities management system

~400

Agreements generated from one sheet

Agreement automation

2h → <1m

Per agreement, drafting to PDF

Agreement automation

15d → ≤7d

Petty cash reimbursement cycle

Facilities management system

25+

Reports designed for SLA and service KPIs

Ticketing & SLA

Portrait of Atul Naik — **Atul Naik**Goa · Remote across India

The operator behind the tools

Operations first. Technology second.

My day job is operations excellence in luxury real estate and facilities management: SOPs, ticketing, MIS and the processes that slow teams down. The tools came from that work. I sit with the people doing the task, find the steps that don't need a human, and build around the ones that do.

RoleOperations Excellence Manager

IndustryReal estate & facilities management

Works inGoogle Workspace, Apps Script, Zoho One, SQL, AI-assisted development

FocusLess manual work, faster turnaround, visible data

How I work

Five steps. The first two matter most.

01
Understand
Sit with the people doing the work. Map every step, every file and every handoff before touching a tool.
02
Simplify
Remove steps that exist only because of the old tools. Automating a bad process just makes it fail faster.
03
Design
Design the workflow, the data structure and the screens around the people who will use them daily.
04
Build
Build with practical technology the business already has, using AI-assisted development to move fast.
05
Improve
Test with real data, train the team, measure, and keep refining as new needs show up.

01 · Understand

"How do bookings reach you today?"

"Calls, WhatsApp, sometimes someone just walks in."

"What happens when two people want the same car?"

"We find out on the day."

Output: process map + pain points

02 · Simplify

Print top-sheetremove

Collect 3 signaturesremove

Submit expense with billkeep

Re-type into Excelremove

Approvekeep

Email the Excel to financeremove

6 steps → 2 steps

03 · Design

Form · Site · Cost head · Amount · Bill

Approval queue

Status + alerts

Dashboard · Budget vs actual

Workflow, data model, screens

04 · Build

// checkpoint and resume past the 6-min limit function processBatch() { const job = loadState(); while (elapsed() < MAX_RUNTIME_MS) { generateAgreement(job.next()); } saveState(job); scheduleResume(1); }

Apps Script · Zoho · SQL · AI-assisted

05 · Improve

v1 templatev3 annexuresv5 validationv7 date fixv9 resume

Each version answered a real problem found in use.

Test · train · measure · refine

AI as a building block

I use AI to build faster. I use business understanding to build the right thing.

Input

Business requirement

A real request: a form, a report, an approval someone is chasing.

AI-assisted

Development

AI drafts code and queries. I decide what they must do.

AI-assisted

Rapid prototyping

A working screen early, so users react to something real.

Human

Testing

Real data, real edge cases, real users.

Human + AI

Refinement

Fix what testing found. Repeat until it holds.

Output

Working tool

Used daily, owned by the team.

testing ⇄ refinement · v1 → v9

Requirements come first

Every tool starts from a task someone does every week. None of these are AI experiments looking for a use.

Speed without shortcuts

AI cuts build time. Validation rules, exception lists and testing with real files keep the output trustworthy.

Built on what you have

Google Workspace, Zoho, Excel. Low-cost tools your team already knows, instead of expensive new licences.

Who I can help

If this sounds like your team, we should talk.

Tap a card to see the problems I usually find there.

What can I build for you?

If your team is doing it manually, let's see if we can turn it into a tool.

Still managing this in Excel?

Still chasing the same follow-ups every day?

Still preparing the same report every month?

Still copying data between systems?

Still following up manually for approvals?

Let's turn it into a system.

Tell Me What You're Trying to Fix →

Start a conversation

What are you trying to make easier?

Your message is ready

Send it by email, or paste it into a LinkedIn message. I usually reply within a working day.

Open in email app Message on LinkedIn ↗

Emailatulnaikofficial@gmail.com

LinkedInlinkedin.com/in/naikatul